Rates & Policies

The following information provides a general overview of Willow Cove's rates and policies. Clients will be required to sign a contract to secure a date. The contract agreement will provide further detail about these and other policies.

Rates

• Non-Wedding Events
  For non-wedding events, our rental fee is simply $100 per hour. Renters will need to include time for set-up in their planning as well as the actual time that the guests will be present.

• Weddings
  Our rate for weddings is a flat fee of $1,100. The following payment guidelines pertain specifically to weddings:

  • Willow Cove requires a non-refundable deposit of $200 and a signed contract to secure the date of your event.

  • A breakage/security deposit of $250 will also be required. It should be written as a separate check so that it may be returned to you by mail if no damage occurs to the house or grounds and if all terms of the contract are met.

  • The balance is due in two (2) payments. The first 50% installment is due four (4) months prior to the event. The remaining balance is due ten (10) business days prior to the event.

Cancellation
In the unfortunate event of a cancellation or postponement, Willow Cove will work with clients on a case-by-case basis, attempting a fair resolution. If a cancellation is made less than four (4) months in advance of the event, the client will be held responsible for 50% of confirmed charges. The client will be responsible for 100% of confirmed charges if the cancellation occurs within five (5) business days of the event. For acts of God/Force Majeure, including hurricanes, earthquakes, and fire, the decision will be made regarding whether to postpone, cancel, or continue as discussed and agreed upon by the client and Willow Cove.

Number of Guests
In the event of inclement weather, no more than 250 people can be accommodated by Willow Cove. Your event experience, therefore, will be enhanced if the number of guests does not exceed this limit. Please notify Willow Cove of the maximum number of guests one week prior to your event.

Event Set-Up
The following guidelines pertain to set-up, but please ask us if you need special accommodation:

• Set-up may begin at 10:00 a.m. on the day of your event.

• Rentals and deliveries are to be made on the day of the event.

• Tents are allowed in many locations on the Willow Cove property.

• All guests must depart Willow Cove by 12:00 a.m.

• All personal and/or rental items and decorations must be removed from the house, grounds, and garden areas no later than 10:00 a.m. on the day after your event.

• Items left longer than seven (7) days will be discarded.

• The client assumes responsibility for any and all damages and any necessary excessive clean-up.

Furniture and Decorative Items
Porch and garden furniture and other decorative items may not be moved by anyone but Willow Cove personnel.

Wedding Coordinators & Event Planners
A Willow Cove caretaker will be on-site during your entire function, but we also recommend that you hire a wedding coordinator or event planner to assist with planning your wedding or event. If they are new to Willow Cove, event planners and wedding coordinators should visit the site well before the event.

Caterers
Professional caterers are suggested. First-time caterers should preview the site several weeks in advance of the event. No kitchen facilities are provided; therefore, it will be necessary for the caterer to supply their own trailer for food prep. All serving equipment, trash bags, paper towels, dishes, glassware, flatware and all supplies need to prepare and serve food must be supplied by the caterer or renter and removed at the end of the event. The caterer is responsible for bagging all garbage and disposing of it in the dumpster that is provided on site.

Alcohol
Alcohol may be served on the porch and grounds. If you have a bar, you must have a bartender (professional or amateur). The bartender should start closing by 11:00 p.m. in order to stay within the time frame allowed. The bartender is responsible for bagging all garbage and disposing of it in the dumpster that is provided on site.

Music
Due to local noise ordinances, all music must end promptly at 11:00 p.m.

Photography
Bridal and engagement portraits or other professional photographs may be taken at Willow Cove for a fee of $200. Fees do not include a photographer.

Confetti, Fireworks, etc.
To protect Willow Cove's natural environment, clients may not use fireworks, sparklers, confetti, rice, artificial flowers and/or birdseed during events. Bubbles and genuine flower petals are allowed.

Smoking
Smoking is not permitted on the porch. For the safety of your guests, no type of open flame is permitted on the grounds. If you have smokers as guests, please provide ashtrays for them.

Wedding Rehearsals
There is no additional fee for a 90-minute rehearsal. The rehearsal must be scheduled at the same time that you schedule your wedding ceremony. The rehearsal must be completed before 2:00 p.m. on the day before the wedding.